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Purchasing Merchandise Coordinator Phoenix

Purchasing Merchandise Coordinator

Part Time • Phoenix
Benefits:
  • Company parties
  • Employee discounts
  • Flexible schedule
  • Free uniforms
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Wellness resources

This is a PART TIME position. Can range from about 5-15 hours a week depending on retail needs and busy seasons.

Location: Hubbard Family Swim School (HFSS)
This position will, for the most part, be held at our Phoenix swim school (32nd St. and Thunderbird Rd.) but will require occasional/monthly travel to our other three locations (Peoria, Goodyear, Mesa).

Job Summary:
Under the limited supervision of the Operations Support Manager, the Purchasing Merchandise Coordinator is responsible for the overall management and accuracy of retail inventory and employee uniforms at all HFSS locations. This role involves receiving, stocking, and storing new product shipments, labeling and distributing retail items and uniforms, and maintaining appropriate backstock levels to anticipate seasonal demands. The Purchasing Merchandise Coordinator will work closely with Location Retail Team Leads and assist in maintaining consistent retail orders, displays and signage across all HFSS locations. This position requires leadership, organization, progressive decision-making, and personal responsibility.

Core Values:
  • Do Small Things with Great Love
  • Everyone is Family
  • Whatever it Takes
  • Embrace Learning
Key Responsibilities:
  • Inventory Management: Maintain accurate inventory reports, oversee the receipt, labeling, and storage of new product shipments, and ensure timely distribution of retail items and uniforms to all HFSS locations.
  • Uniform Coordination: Oversee the ordering and distribution of employee uniforms for both Hubbard Swim and Camp Hubbard.
  • Retail Display Maintenance and Support: Work with the Location Team Leads to ensure consistent, visually appealing retail displays and signage across all HFSS locations.
  • Stock Level Monitoring: Regularly review stock levels in collaboration with Location Retail Team Leads, anticipating seasonal demands, and ensuring sufficient backstock is available to meet business needs.
  • Product Forecasting: Analyze historical sales data and current trends to forecast future inventory needs, adjusting purchasing and stock levels to align with business goals.
  • Vendor Relations: Build and maintain long-term, positive relationships with vendors, ensuring effective communication and collaboration to support Hubbard’s business needs.
  • Purchase Order Management: Place and track purchase orders, reconcile invoices with shipments, and address any discrepancies with vendors in collaboration with the accounting team.
  • Team Collaboration: Foster a supportive environment where staff feel encouraged and part of the Hubbard Family, promoting a team culture that aligns with Hubbard’s values.
  • Square POS Proficiency: Utilize Square POS for the management of inventory, ensuring accuracy in reporting and addressing discrepancies in a timely manner.
  • Process Improvement: Continuously review and improve inventory processes, looking for ways to streamline operations, minimize waste, and optimize stock turnover.
  • Team Support and Training: Assist Location Retail Team Leads in understanding and implementing inventory processes, providing training as necessary, and supporting team members with retail inquiries or issues.
Skills & Qualifications:
  • 2+ years of experience in inventory management, retail coordination, or purchasing in a small business or similar environment.
  • Strong leadership, organizational, and decision-making skills, with the ability to take personal responsibility for tasks.
  • Proficiency in Square POS or similar inventory management systems.
  • Ability to anticipate seasonal demands and coordinate backstock levels accordingly.
  • Excellent interpersonal and communication skills, with the ability to work closely with team members and external vendors.
  • Detail-oriented, proactive, and capable of working independently with limited supervision.

Other Duties : Please note this job description is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time or without notice.

Why Join HFSS?
Hubbard Family Swim School is a family-owned and operated business, known for providing swim lessons that build confidence and teach water safety in a child-centered environment. As part of our team, you’ll help maintain the retail inventory and uniforms that support our mission, while fostering relationships with both staff and vendors to create a team culture that feels like family.

Potential Benefits (Dependent on Hours):
  • Employee discounts/swim lessons
  • Sick leave
  • Growth opportunities
  • Fun work events
  • Flexible schedules
  • HealthiestYou Urgent Care App
Compensation: $20-$27 per hour, based on experience.
Compensation: $20.00 - $27.00 per hour

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.





Member schools are independently owned and operated. Your application will go directly to the member school, and all hiring decisions will be made by the management of this school. All inquiries about employment at these schools should be made directly to the school location, and not to US Swim School Association. 

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U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Company Perks and Benefits

Discounted Swim lessons / Sports Camp / Rec Team
Flip Flop friendly!
Team focused Environment
Continuous Instructor Education throughout the year
Medical and Dental
PTO and Paid Holidays